Logistics Officer (Workshop/Fleet) – WFP
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Sudan is a large country in North Eastern Africa occupying approximately 1.88 million square kilometers with an estimated population of 38.4 million. Around 46% of the Sudanese population lives under the poverty line. Additionally, Sudan is neighboring seven countries and it has an influx of refugees from some of the neighboring countries reaching 1.5 million registered by UNHCR (from South Sudan, Chad, Ethiopia and Central African Republic).
The WFP Sudan Country Office strategy in line with the Sustainable Development Goals 2030, aims to end hunger, achieve food security and improved nutrition including promoting sustainable agriculture by 2030.
The Supply Chain Unit plays the role of supporting country office program to achieve the country strategic plan. Which includes management of Port operations, shipping, warehousing, handling and transportation of more than 300 metric tons (annually) of assorted food commodities within Sudan corridor.
The WFP Strategic Fleet team in Sudan is a part of the Supply Chain Unit, which manages the fleet of heavy-duty trucks and the workshops to handle maintenance and repair works of the trucks, light vehicles and electrical generator sets.
The assignment of a Logistics Officer (Workshop/Fleet manager) P4 – Khartoum, Sudan, is aimed at supporting Fleet and Workshop operations in Sudan, which currently maintains a fleet of 110 trucks, 284 electrical generator sets, 237 Light vehicles and 25 motorcycles.
KEY ACCOUNTABILITIES (not all-inclusive)
The selected candidate will be responsible to organize, manage and provide oversight of all Fleet Management activities within the Country and co-ordinate Fleet Operations in accordance to the procedures, normative guidelines, and business rules as set by WFP.
Under the direct supervision of the Head of Supply Chain in coordination with all Fleet staff, the incumbent shall perform the following duties:
- Supervise the WFP Strategic Fleet/ Workshop team to ensure that all tasks performed are in accordance to the required standards established to achieve maximum reliability with minimum downtime.
- Supervise the Fleet/Workshop staff in the timely production all reports and information as required by the Organization.
- Prepare information for the formulation of a Project Activity Work Plan to ensure a smooth and efficient surface transport operation; monitor established tasks of the Project Activity Work Plan according to projected schedules and goals set.
- In conjunction with all concerned parties (Admin and Procurement), ensure that there is an adequate provision of fuel in country, including the procurement process.
- Ensure that vehicles are adequately tracked both for operational and security purposes by usage of both VHF/ HF radio and GPS Systems.
- Establish the necessary material and human resources to match the overall operational requirements and monitor trends upwards or downwards and adjust resources accordingly to match these trends.
- Develop & Manage Best Practices and SOP-s for efficient Fleet/ Workshop Management to maximize performance and monitor this performance through established KPI’s (Key Performance Indicators).
- Ensure that all key staff members in the Fleet/ Workshop Section carry out their respective duties in accordance to their Job Descriptions within emphasis to performance criteria established.
- Ensure that Health and Safety requirements are met in full, together with considerations for environmental needs.
- Continuously oversee and collect and collate valuable data/ information relating to improvements required for Standardization and Development purposes for Fleet/ Workshop Management; converted into eventual improved Systems, Procedures & Normative Guidelines and impart this information to other Transport Sections.
- Responsible to organize and ensure that all staff within the Fleet/ Workshop Section undertakes adequate training to ensure an efficient operation and achieve a high standard of work as required by the organization.
- Plan and execute training of WFP staff/counterparts on Fleet/ Workshop Management.
- Assess impacts of previous training programs and provide on the job training to correct weaknesses.
- Facilitate translation of the Fleet/ Workshop Management Manual into local languages in order to disseminate knowledge of good storage practice to minimize losses.
- Ensure that appropriate Fleet/ Workshop staffing levels are adequate.
- Establish a work plan and set KPIs. Establish well organized and efficient operations in the unit.
- Provide guidance and technical support to colleagues to ensure optimum performance levels to meet objectives.
STANDARD MINIMUM QUALIFICATIONS
- Advanced University degree in Engineering, Mathematics, Logistics, Supply Chain, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
- Minimum 8 years of progressively responsible professional experience in Logistics, specifically in Fleet/Workshop, in a company or NGOs.
- Strong action management skills including the ability to manage projects in the most cost-efficient manner.
- Knowledge and experience in using a computerized Fleet Management System.
- Experience in managing teams.
- Fluency (level C) in English language.
- Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese
- Arabic is the preferred second official UN language for this position.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Proven analytical skills, sound judgement and ability to provide technical advice.
- Good time management and demonstrated ability to establish priorities and to plan, coordinate and monitor own work plan and those under supervision.
- Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions and with short deadlines.
- Proven ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization.
- Ability to analyze data, draw conclusions and recommend a course of action.
- Self-motivated and able to work with a high degree of autonomy.
TERMS AND CONDITIONS
The selected candidate will be employed on a fixed-term as well as a rotational contract with a probationary period of one year.
WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details please visit icsc.un.org
DEADLINE FOR APPLICATIONS: 2 June, 2020